[SOLVED] a budget proposal to submit to the vice-president
You have been hired as the new Director of a brand new office/unit within a division of your university. As part of your new director responsibilities, you must create a budget proposal to submit to the vice-president you report to. [This is intentionally vague as I realize some of you may want to choose Student Affairs, IT, Business and Finance, Academic Affairs, Advancement, Government Relations, Continuing Education, or another division]. For this assignment, you will create a two part budget proposal for your new unit and include the information below. The words in bold font should be headings.
Summary of Unit (1-2 pages double-spaced- this will be a narrative so should be written in paragraph format)
Name your unit and create a vision/mission statement/guiding principles/strategic goals. You do not have to create all four, but choose which would be most appropriate for your office. Remember, you want to tie all budget decisions back to why you exist and who you serve.
Where do you anticipate your funding to come from? Some options that could be available depending on the type of unit: tuition, general state appropriations, external grants, endowment/foundation, auxiliary, or a combination of some of these. Remember to use the USG Finance and Policies manual as a guide. You cannot mix certain types of funding sources!
What budget model will you employ to allocate funds across your unit? Use pages 86-88 in the Barr & McClellan Chapter 3 text as a reference. Why did you choose that model? What are the advantages and disadvantages of the model chosen?
Staffing and Salaries (no required length- you can write in paragraph format, list out bullet points, or create a chart for this section)
Who do you need to hire to maintain services in your area? Create a list of all employees needed, with their titles. You will also need to include their proposed salary. Think broadly about employees- will you need graduate assistants, undergraduate student workers, interns, and full-time employees? For full-time, benefited employees, make sure you include an additional 21% fringe category to account for benefits. You can add this as a separate column if doing a chart. You should have a total amount of salaries listed for all employee types.
As a tool, you can use the Open Georgia website to see what average salaries are for positions at different USG institutions (http://www.open.georgia.gov/).
Operating Expenses (no required length- you can create subheadings and bullet points or create a chart for this section)
What areas will you spend in? What do you need to make the office function? Some possible areas include Travel (for conferences or mileage reimbursements); Supplies; Registrations/Association Memberships; Maintenance/Repair (of office, or university vehicle if you have one); Technology; Others?
New for 2022 – include COVID-19 as a line item – while COVID seems to be in the rearview, it’s not likely and there will be recurring expenses related to COVID (cleaning, sanitation, etc.) at a minimum for the foreseeable future.
Budget Adjustment (no required length- this should be in narrative format)
You have created your ideal budget proposal and it has been accepted! Unfortunately, fall enrollments at the university were lower than anticipated after census day (the day final enrollment numbers are submitted to the state) and your vice-president informs you that you must cut 10% of your budget that will take effect January 1.
Outline in this section what cuts you will make to show a 10% reduction. You can analyze and remove funding from any source, but be realistic. You probably cannot fire everyone in your office!
What services may be impacted by the budget cut?
Can you still maintain your stated vision/mission/guiding principles/strategic goals?
Summary and Reflection (1-2 paragraphs)
Summarize and reflect on this experience. What was challenging? Does it feel realistic? What are some external or extenuating factors or information that could play out in a real life budget cut?
You are not required to submit a References page unless you use references outside of the required readings.
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